Meeting 07/15/2024 7:00 pm
Darren, Tony, Leonora, Mike, Greg ,Rachael, Dale attending
Darren asks Dale to introduce himself. Dale is the grant coordinator for THSO and DUI team leader for the district.
Darren will work on a foundation email for Dale and Mike. Law enforcement conference August 14-16th. There is an agenda on website. . Times are 8-5. Conference is at Embassy Suites. Scott has ordered patches. Scott said he could donate patches for hats. Darren suggests Twine do a fundraiser. Darren suggests we do a qr code and they order hats straight from Twine and they ship. Darren ordered 25 polo shirts in dark blue and embroidered. Medium thru 3x in 5 of each size. We will take tshirts and bracelets to sell.
Tony has price on wrapping trailer of $2200.00. We had a trailer donated from BJs Trailers and we plan to wrap it. We will advertise the trailer company as well as THSO. Tony discusses the wrap and how best to do it. Rachael asks if we want more bids than 1 from Asel Pope. We need to get a few quotes. Leo will get quotes on insurance when Rachael sends details on trailer.
We will meet on August 12th before conference. We will get quotes to be completed by August 10th on trailer and Tony will take care of that. Mike wants a list of agencies getting grant money so we don't focus on those agencies. Darren will talk to Greg about putting on a class. Greg needs 2 months for basic class but longer for advanced class.
Minutes 08/05/2024
Meeting is called at Darren Barnes's house at 6:30 pm
All in attendance except Adam, Chris and Greg
Darren opens the meeting and wants to use Roberts Rules to oorganize our meetings. He needs to get Rachel the info for using Venmo. Our checking acct balance is $2776.17 and currently owe $209.00 for website hosting. We need to keep receipts organized. Leo moves to accept treasurer's report with Mike 2nd.
We need to get sign ons to new members. Darren wants insurance quotes for D&0, gl and trailer insurance. Leo will get quotes again. We show expired at the State of TN. We will research and see what is missing but Leo remembers submitting annual report and money earlier in the year.
Jay Lewis will help with Tech Soup for Teams. Darren wants office specific email. Non profit webinars are available and we can put in a folder on website. Butterfly is password to private side of website. Bylaws need to be reviewed and Darren asks for volunteers to review.
Darren will be stepping down as President and Mike will move into that role. Darren will become executive director and nominates Mike as President. All in favor with no discussion.
We are awaiting approval of trailer design to move ahead with getting it done. Mike asks Rachel about the conference. We set up Wednesday and between 6-6:30 pm. Tony and Darren will go together. Rachel and Tony agree to set up between 10-2 instead. We have bracelets and stickers and Tony will work on a trifold. We also need business cards. Tony will get a Google phone number.
Rachel will be coordinating our purchases from vendors for the trailer. We need to have a basic agreement to use as it gets loaned out as well as a checklist of all contents. We have also been approved for another grant for 24-25 year. Meeting is ended.
08/12/2024 meeting
Mike, Leonora, Tony, Darren, Adam Chris and Rachel
Darren asks for volunteers for a golf tournament benefitting a friend with cancer. Several can play and will let Darren know.
Mike started the meeting and Dale cannot be here due to work. We are looking at changing by laws to have non voting supporters or members. The members would be to raise money for the foundation with no voting rights.
Mike has people that are interested in being involved possibly on advisory board .They would be doing things such such as fund raisers. Lots of interest from the lifesavers conference.Mike will do bylaw change and email out with a meeting possible Sunday night.
No money has been raised from the publicity from the trailer. We may need to look into some additional methods of payment such as Venmo.We have Paypal now. Rachel asks about the shirts. Twine did not get the shirt fundraiser off the ground. Darren will follow up on that with Twine. Rachel has a shirt design to get a price on from Twine. Darren or Chris will go by Twine and see about it.
Mike mentions we need vents in the trailer. We also have an issue with the reflective tape coming off the cones. We will have gas and a generator. Darren says we may be able to store the trailer inside a County building. No tag is required . Rachel has started ordering the contents for the trailer. We will not spend all of the grant so we may also order fatal vision goggles.We need to order by Sept. 30 for the grant. Southern Bank in Brentwood is interested in our business. Our person at Volunteer Bank moved to Southern Bank. We will have a meeting with them asap.
The vents for the trailer are small so hopefully will not mess up the design. Rachel is getting prices from BJ's Trailer to install them.
Mike will email by law changes and we will meet Sunday evening for a short meeting.